Tuesday, June 22, 2010

A Matter of Time

First and foremost, TODAY IS THE LAST DAY OF SCHOOL!!

Yesterday we paid the deposite on the Carnegie Institution! (Squee! And Note: We found out we've been calling it the wrong thing, the Institute, when infact there's a 'tion to it! oops)

But now that we signed our contract for 5 hours, we wonder - is that enough time?!  Here's a rough estimate of how the evening will go (with pictures beforehand):

5p:  Guests begin to arrive ("event time starts")
5:30 - 5:45ish: ceremony
6:15 - ceremony ends, cocktail hour(ish) begins
7 - cocktail hour ends, guests move to seat
7:10 - announce couple (us!) and thank you speeches
7:30 - 8 seated dinner with first dance between courses
8 - 10 bestman/matron of honor speeches, dancing w/ cake cutting inbetween

(If we add an additional hour, how will that effect the cost of the band and caterer/bartender?)

Do we need an extra hour during the dancing time, logistically?
Ack! Help me, people with wedding knowledge!


  1. You may need an extra hour. Here is my time line. We also took pictures beforehand, but you will still have some pictures afterwards. We were running behind so they did the toasts while dinners were being served. It actually worked well, except since it was out of order no one got champagne. oh well.

    Joanna and Clint’s Day of Wedding Timeline

    4:30 Bridesmaids & Joanna - Picked up from Bride’s Parents House

    5:00 Groomsmen & Clint Arrive at Hackberry already dressed
    Family, Readers and Ushers arrive ready to take pictures (everyone involved in rehearsal dinner)

    5:15 Pictures Begin

    6:30 Guests Arrive

    7:00 Ceremony Begins

    7:20 Ceremony Ends
    - More Pictures for bridal party
    - Cocktail Hour/Appetizers for Guests

    8:00 p.m. – Start of reception

    Announcement of parents, wedding party

    Announcement of couple

    First dance of wedding couple

    8:20 p.m. - Dinner served

    8:45 p.m. – Toasts made (maid of honor, best man, father of bride, groom)

    9:00 p.m. - Father/Bride, Mother/Groom dance

    9:15 p.m. - All other guests join in dancing

    9:30 p.m. - Cutting of the cake/photos taken

    10:30 p.m. – Bouquet/Garter Toss

    11:20 - Last Dance

    11:30 p.m. - Reception ends

  2. First response deleted-arg! I think you need the extra hour. You are not going to want to feel pressed for time, and if things fall behind you are going to stress. Also, yesterday you guys were talking about not putting food choice as part of the invitation package. I think only allotting 30 minutes for order taking and meal delivery might be cutting it close, but I have never planned a wedding =)

  3. Most vendors are happier to know they are staying for an extra hour beforehand and may even charge less than telling them on that night.

    You can do this even in 5 hours...I have done many from ceremony to reception end in 5 hours, but that extra hour will give you cushion and peace of mind if something falls behind.

    There is a fine balance between enough time and too much time...ya know the kind when there are two drunk people on the dance floor and everyone else is gone.

    Always plan it to end on a high note!


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